Microsoft Dynamics and Distribution

Distribution businesses face rising pressure to lower operational costs, establish new competitive advantages, and improve the ability to meet customer demands.

Complete Accounting Software

Profit margins on individual sales can be narrow and distributors rely on a high volume of overall transactions to generate revenues. As wholesalers process numerous, repetitive transactions it is imperative that the processing of orders is as efficient as possible with a minimum of duplication of data entry. This is especially so given that the average distributor needs to maintain inventory records for each of the many products offered. Microsoft Dynamics GP has the capability to handle a large number of database records. Accurately forecasting purchasing needs is extremely important for wholesalers – both to meet shifting customer demands and to make sure that valuable capital is not tied up in inventory overstocks. Distributors require integrated tools to optimally manage shipping and logistics.

In addition to the necessary distribution functionality, Microsoft Dynamics GP contains all the normal modules you might expect in a standard back-office accounting package. Accounting features include the ability to print checks, pay bills, track expenses, manage payroll, create orders and invoices, manage receivables, establish budgets, perform bank reconciliations, and create top level financial reports.

Demand Planning

There are numerous reasons that it is so important for distributors to have the right predictive software to help optimize inventory. Maintaining excess inventory eats away at profits by incurring additional storage expenses. Items that do not move often need to be liquidated at below ideal prices – sometimes even at a loss. Keeping a large amount of inventory can also mean decreased agility and ability to meet changing customer needs. Microsoft Dynamics GP can help optimize your inventory planning and purchases.

Many successful wholesalers keep the minimum amount of inventory while meeting their customer demands. In order to employ this strategy and reap the cost saving benefits, it is critical to have visibility into upcoming purchasing requirements. Microsoft Dynamics GP provides wholesalers with this capability. Integrating inventory control, order entry, and purchasing allows distributors the ability to assess historical data, upcoming orders and forecasts, and predictable trends – such as seasonal demand changes – in order to plan their purchasing. Intelligent purchase order systems provide the ability to perform complex calculations providing insight into how to reduce costs by taking advantage of volume buying discounts and selecting the right supplier to both meet customer delivery dates and minimize expenses.

Software for Promoting a Customer-Centric Approach

As distributors look to create competitive advantages, another key driver for increasing customer satisfaction is improving turnaround time and shortening order cycles. Customers are more aware of differentiators such as delivery time when making their buying decisions. By integrating information between the sales staff and the warehouse, Microsoft Dynamics GP and Microsoft Dynamics CRM provide better visibility of the order fulfillment process. Aside from decreasing the time needed to process orders by making information available between departments in real-time, increased visibility allows for easier collaboration in resolving issues.